Posted: Apr 21, 2025
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Accounts Receivable Specialist

Hebron Christian Academy - Dacula, GA
Full-time
Application Deadline: May 16, 2025
Administration

Classification: Exempt

Reports To: Chief Financial Officer

Overview

This is a full-time, twelve (12) month position. This position is responsible for all accounts receivable activities. The specialist will assist in ensuring that the school receives payment for goods and services to include student tuition and fees. This position will communicate directly with parents and staff with professionalism and grace. The Accounts Receivable is expected to assist Hebron Christian Academy in achieving its mission. A commitment to excellence and unparalleled customer service is needed and is the expectation of all Hebron employees.

Supervisory Responsibilities
None

Qualifications

  • Associate’s or Bachelor’s degree in accounting, finance, or a related field.  Experience can substitute for the degree requirement.
  • Requires a minimum of 3-5 years of experience in accounts receivable or a related financial role experience.
  • Proficiency in accounting software and Google Suite (Sheets, Docs, Gmail, etc.).
  • Solid understanding of basic accounting principles, fair credit practices and collection regulations.
  • Proven ability to calculate, post, and manage accounts receivable and financial records.
  • Ability to maintain confidentiality and handle sensitive information with discretion. Ability to handle difficult situations with grace and patience.

Spiritual and Personal Expectations

  • Acknowledges Jesus Christ as Lord and Savior.
  • Commits to faithful active service in a local Christian church and personal prayer and Bible study.
  • Commits to model spiritual, academic, physical, and social growth personally and professionally.
  • Maintains a Christian lifestyle that reflects the biblical perspective of integrity and appropriate personal and family relationships, personal conduct, and moral behavior.
  • Displays a love for students and education.
  • Commits to our foundational statements and governing principles.
  • Commits to our employee code of conduct.

Skills

  • Ability to work collegially and collaboratively while maintaining confidentiality
  • Strong customer service orientation demonstrating excellence in providing and modeling quality customer service
  • The ability to work as part of a team
  • High level of energy and a good sense of humor with the capacity for extraordinary time and effort demands
  • Displays a love for students and education
  • Proficient in Google or related software
  • Excellent organizational and prioritization skills.
  • Excellent attention to detail and accuracy.
  • Strong customer service and problem-solving skills.
  • Ability to keep information confidential and maintain an ethical attitude.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Good verbal and written communication skills.
  • Flexible and adaptable
  • Team player

Essential Duties and Responsibilities

  • Generates all aspects of the accounts receivable operations including tuition and incidental expenses. 
  • Assists in re-enrolling students each year after verifying accounts are not delinquent.
  • Verifies status of delinquent accounts and solicits payments on overdue accounts, if no resolution, coordinates collection of bad debt with collection agency.
  • Records pertinent data on collection efforts to customer accounts.
  • Prepares, posts, verifies and records customer payments and transactions related to accounts receivable.
  • Generates new student accounts taking into consideration tuition, enrollment fee, possible financial aid, and any other applicable discounts.
  • Works alongside HR in order to apply appropriate employee tuition discounts to student accounts.
  • Serves as a liaison between parents and CFO to negotiate acceptable payment plans.
  • Assists CFO, HR Specialist, Financial Aid Specialist, Admissions Director, Advancements Director, Special Education Director, and any other Direct Reports with analysis of data and reports.
  • Assists in applying financial aid to student accounts and fielding any questions that parents might have.
  • Works alongside Student Support Services in regard to billing for student support and applying GA Special Needs Scholarship Program funds.
  • Performs student checkout for seniors and students that are withdrawing from HCA verifying that they have turned in all technology, student security card and that their student account is paid in full; creates billing for items missing.
  • Maintains and updates customer files, including name address changes, mergers, or mailing attentions.
  • Provides customer service to parents to answer questions regarding student accounts.
  • Compiles and analyzes accounts receivable reports.
  • Enters accounts receivable monthly journal entry into accounting software, verifies details and accuracy of transactions.
  • Assists auditors for the purpose of providing required information.
  • Performs other related duties as assigned.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of skills, duties, and responsibilities that are required of the employee for this job. Duties and responsibilities may change at any time with or without notice.

Physical Requirements

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.

Employment at Hebron Christian Academy is open to qualified individuals who are Christians of good character, without regard or reference to race, sex, national or ethnic origin, color, age, or disability. Hebron Christian Academy is a religious educational ministry, permitted to discriminate based on religion. All prospective and current employees must agree with Hebron Christian Academy's mission statement, and they must be willing to conduct their lives in conformity with the school's statement of faith and the school's declaration and agreement to ethical and moral integrity.